MESA - Middle East Studies Association

MESA ’17 Exhibitor Info

Location & Dates

Marriott Wardman Park
Washington, DC

November 18-21, 2017

Lottery

Booths initially will be assigned by Lottery. By completing and returning your Booth Reservation Form (two pages) to MESA by April 9, 2017, your reservation will automatically be entered into the Booth Lottery; thereby increasing your chances of getting your desired booth space. The Booth Lottery does not guarantee you one of your choices, but it does give everyone an equal chance. Booth reservations received after this date will be assigned on a first come, first served basis. Following the Booth Lottery, please check the floorplan for booth availability. MESA reserves the right to make changes to the floor plan if necessary.

Please send completed reservation forms to:

Rose Veneklasen
Middle East Studies Association
3542 N Geronimo Ave.
Tucson, AZ 85705
fax: 520.207.3166
email: rose@mesana.org

Booth Rates (Note: For shared booths, there will be a $100 administrative fee added)

  • PREMIUM (10' D x 10' W and 8' D x 10' W): Single $900; Double $1550; Triple $2350
  • STANDARD (10' D x 10' W and 8' D x 10' W): Single $800, Double $1350, Triple $2050
  • BUDGET (8' D x 10' W): Single $700 Non-profit rate $600
  • SHARED BOOTH FEE $100

Single Booths are supplied with 1 table, two chairs, 1 waste basket, and ID sign. Double booths are supplied with 2 tables, 4 chairs, 2 waste baskets, and ID sign. Triple booths are supplied with 3 tables, 6 chairs, 3 waste baskets, and ID sign. Booths will have 8’ high back draping and 3’ high side draping. A Service Kit (with detailed instructions for shipping, electricity, Internet, furniture, etc.) will be emailed approximately 2 months prior to the event. Exhibitors who submit their booth reservation by October 9, 2017 will receive a complimentary listing in the MESA ’17 Program.

Floor Plan

Click here for the 2017 Floor Plan

Book Bazaar Hours

*All exhibitors are required to remain open during Book Bazaar open hours.
Please do not shut down early!

       
MOVE IN Saturday November 18 9 am-5 pm
OPEN TO PUBLIC Sunday November 19 9 am-6 pm
OPEN TO PUBLIC Monday November 20 9 am-6 pm
OPEN TO PUBLIC Tuesday November 21 8 am-12 pm
MOVE OUT Tuesday November 21 12 pm-3 pm
IMPORTANT MESSAGE regarding Security

Although MESA hires after-hours security, we ask that you be diligent at all times, especially during OPEN hours (as there have been reported thefts during these times) and if you are exhibiting expensive items. As an added measure, please consider covering your booth with cloths and removing rare or expensive items from your booth when the Book Bazaar is closed.

Badge Policy

PLEASE NOTE: Only authorized persons WITH EXHIBITOR RIBBONS/BADGES are allowed into the Book Bazaar area during Exhibitor move-in day (Agreement of Terms, No. 6).

Badges will get you into all MESA functions. Your booth reservation entitles you to complimentary badges: Non-Profit Table=1 badge; Single Booth=2 badges; Double Booth=3 badges; Triple Booth=4 badges. Rates for additional badges are listed on the Badge Form. The deadline to turn in Badge Forms is Friday, October 20, 2017 - after this date, badges must be purchased on-site at on-site registration rates.

Questions regarding the Book Bazaar should be directed to Rose Veneklasen at rose@mesana.org or 520.333-2577.



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