Meeting Space Request

Meeting Space Request

Organizations that would like to hold a meeting in conjunction with MESA should complete this form. Room assignments are based on availability on a first come, first served basis.

Scheduling preferences are given to MESA’s official affiliated organizations, and then to MESA’s institutional members. Other groups are welcome to hold meetings if space is available. MESA charges $300 as a cost-share of the meeting space and planning. MESA will list the meeting/function in the annual meeting program and on MESA’s website. That fee is waived for institutional members and for new (or those in the planning stages) affiliates arranging first-time meetings at MESA.

The MESA Program begins Thursday afternoon, November 22. The first panel time slot is from 3:30-5:30 PM followed by another from 6:00-8:00 PM. We cannot schedule conflicting meetings and events during these times, or during any other session time on the following days.

We will work with you in scheduling your meetings and/or receptions. Please note the optimal times:

• Saturday, November 21: 8:00 AM-3:00 PM
• Saturday, November 21: 8:30 PM-11:00 PM
• Monday, November 23: 6:30--11:00 PM

MESA Events in addition to session times
Sunday, November 22, 6:30-8:30 - Presidential Address & Awards Ceremony
Sunday, November22, 8:30-10:00 - MESA Reception
Monday, November 23, 6:15-7:45 PM - MESA Members Meeting
Monday, November 23, 9:00 PM - MESA Dance Party starts

Organization
Contact Person Contact Person First Last
Mailing Address Mailing Address
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Phone Phone - ### - ### ####
Email
Function #1
Name of Event (program and website listing)
List event on MESA's website and in program?

List event on MESA's website and in program? Yes No
Type of Event

Type of Event Business Meeting Board Meeting Editorial Board Meeting Panel Reception Other
Date of Function

Date of Function Saturday, November 22 Sunday, November 23 Monday, November 24 Tuesday, November 25
Preferred Start Time
Preferred End Time
Alternate Start Time
Alternate End Time
# Expected to Attend
Room Set

Room Set Conference Style (board meetings) Theater Style (panels) Scattered Cocktail Tables (receptions) Banquet (round tables with 8-10 chairs)
Special Instructions
Will you need audiovisual equipment?

Will you need audiovisual equipment? Yes No
Will you order any food or beverage for this function?

Will you order any food or beverage for this function? Yes No
If you only have more than one function, please provide details for each function.
Function #2
Name of Event (program and website listing)
List event on MESA's website and in program?

List event on MESA's website and in program? Yes No
Type of Event

Type of Event Business Meeting Board Meeting Editorial Board Meeting Panel Reception Other
Date of Function

Date of Function Saturday, November 22 Sunday, November 23 Monday, November 24 Tuesday, November 25
Preferred Start Time
Preferred End Time
Alternate Start Time
Alternate End Time
# Expected to Attend
Room Set

Room Set Conference Style (board meetings) Theater Style (panels) Scattered Cocktail Tables (receptions) Banquet (round tables with 8-10 chairs)
Special Instructions
Will you need audiovisual equipment?

Will you need audiovisual equipment? Yes No
Will you order any food or beverage for this function?

Will you order any food or beverage for this function? Yes No
Function #3
Name of Event (program and website listing)
List event on MESA's website and in program?

List event on MESA's website and in program? Yes No
Type of Event

Type of Event Business Meeting Board Meeting Editorial Board Meeting Panel Reception Other
Date of Function

Date of Function Saturday, November 22 Sunday, November 23 Monday, November 24 Tuesday, November 25
Preferred Start Time
Preferred End Time
Alternate Start Time
Alternate End Time
# Expected to Attend
Room Set

Room Set Conference Style (board meetings) Theater Style (panels) Scattered Cocktail Tables (receptions) Banquet (round tables with 8-10 chairs)
Special Instructions
Will you need audiovisual equipment?

Will you need audiovisual equipment? Yes No
Will you order any food or beverage for this function?

Will you order any food or beverage for this function? Yes No
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