How to submit to MESA: Step-by-step instructions

 

General Instructions for All Submissions:

·Anonymity: All abstracts must be anonymous. Do not include your name, co-authors' names, or any other identifying information in the abstract title or text.

·Membership: You must be a current member to submit. Log into your MyMESA account and renew your membership if necessary.

·Editing & Status: After submission, your proposal will appear as Pending until reviewed by the Program Committee. You may edit your submission at any time before the review process begins by navigating to it and clicking the edit icons.

 

1. Individual Abstract Submission

To submit an individual abstract, not part of a pre-organized session:

1. Log into your MyMESA account.
2. From the top navigation bar, hover over "Meeting."
3. From the dropdown menu, select "Submit Abstract."
4. Complete all required fields in the abstract submission form.
5. Submit your abstract.

2. Submitting an Abstract as Part of a Pre-Organized Session

To submit your abstract as part of a session you have been invited to join:

A. Accept the Session Invitation:

• The panel organizer must first submit the session proposal and invite participants including you. 
• You will receive an email titled "Session Invitation" with instructions.
• Locate the unique Token Code in the email instructions and copy it.
• Follow the link in the email and enter the token code to accept the invitation.
• Once accepted, the session name will appear in your "My Annual Meeting" page under the 2026 Sessions section.

B. Submit Your Abstract to the Correct Session:

• Navigate to Meeting > Submit Abstract from the top bar.
• While filling out the abstract form, find the "Panel" section.
• Crucially, you must change this from "Individual Submission" to your invited session.
• Click the dropdown menu, and you should see the name of your session. Select it.
• Complete and submit your abstract.
• If you do not select your session from the dropdown, your abstract will be submitted as an individual paper and will not be linked to the session. 

3. Submitting a Session Proposal (Panel, Roundtable, etc.)

To organize and submit a complete session with multiple participants:

A. Create the Session:

1. Log into your MyMESA account.
2. Navigate to Meeting > Create Session from the top bar.
3. Fill in all required session information and submit the session proposal.

B. Invite Participants:

1. Go to your "My Annual Meeting" page.
2. Click on your newly created session.
3. Click on the "Participants" tab from the top.
4. Under "Invite" add each participant's email address, ensure you use their official MyMesa email address. Then select their role ( Presenter, Chair, etc.), and send the invitation.

C. Participant & Abstract Management:

• Invited participants will receive an email with a token to accept their role.
• Each presenter must individually accept the invitation AND submit their own abstract.
• As participants accept invitations and submit their abstracts, their names will populate the Participants tab, and their abstracts will appear under the Presentations tab of your session.

Documents & Links

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• How_to_submit__step_by_step_instructions
  pdf 67 KB

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